Know the room before you ask the hotel.
Share the brief. Ventara finds the hotels that can host it and sets every session on a true-to-scale floor plan, stage and screens in place. You see what fits before you send a single request.
Made for event planners, and the hotels they work with.
Venue sourcing that starts with the brief.
Turning a brief into a shortlist usually takes days. Ventara does the heavy lifting and shows you why each hotel made the cut.
Read the brief
Paste it, upload a spreadsheet or forward the email. Ventara picks out the dates, numbers and programme, and only asks when something is unclear.
Find the venues
Ventara compares destinations and hotels on what your event needs: meeting space, bedrooms, flights, catering and budget.
Prove the fit
Every session is set on the hotel’s own floor plan, so you know exactly how many each room can seat with the stage and screens in.
Send and compare
One complete request goes to every hotel on your shortlist. Proposals come back like for like, ready for your decision.
Your whole event, at a glance.
Every session lands on a calendar as soon as you share the brief. Move something and Ventara checks the hotels again for you.
Every room, exactly as it is.
See each room drawn to scale and already set for your event. You know how it will look and feel before you set foot inside.
- Confidence before you commitSee how your plenary, dinner or breakouts will look in the room before you sign.
- Better site visitsArrive already knowing the room, and spend your time on the details that matter.
- A clear view from every seatLayouts are set so every guest can see the stage and the screens.
- Easy flow between sessionsEntrances, foyers and breakout rooms are part of the picture, so guests move with ease.
- Plans ready to shareSend a polished floor plan with every proposal, under your own brand on paid plans.
Recommendations you can stand behind.
Information you can trust
Every capacity and rate shows where it came from, so you can share it with confidence.
Your numbers, respected
Plan for 600 and Ventara finds rooms that seat 600, with the stage and screens already in.
Smart alternatives
When a room is tight, Ventara suggests the next best option. You make the call.
Your meeting space, shown exactly as it is.
Planners on Ventara choose venues by seeing their event on your floor plans. The more accurate your plans, the better your rooms show.
Join Ventara to keep your rooms up to date and answer complete briefs in your own portal.
Your brand on everything you send.
On paid plans, every export carries your own logo, whether you are an agency, a corporate events team or a hotel group.
Bring a real brief. Leave with a shortlist you can defend.
We’ll walk you through Ventara using an event you’re planning now. Nothing goes to a hotel until you say so.