From the client’s brief to the right room.
Ventara reads the brief, finds the hotels that can hold it, and sets every session on an accurately traced floor plan, with the stage, screens and AV in place, before a single request goes out.
For corporate, association and agency event planners, and the hotels they book.
Venue sourcing that starts from the brief, not from a search box.
Planners spend days turning a brief into a shortlist. Ventara does that work from the brief itself, and shows its evidence at every step so the shortlist holds up when the client asks why.
Read the brief
Paste it, upload the spreadsheet or forward the email. Ventara reads the dates, numbers, programme and rooming, and asks only where something is genuinely unclear.
Find the venues
Destinations and hotels are compared on what this event needs: meeting space, bedrooms, travel access for every origin, catering and budget.
Prove the fit
Every session is set on the hotel’s own floor plan, so a capacity is what the room really holds once the stage and screens are in.
Send and compare
One complete request reaches every shortlisted hotel. Proposals come back on the same specification, side by side, ready for the client.
Drawn to the standard of a tape measure.
A floor plan is only useful if it is right. Ventara traces each meeting room from the hotel’s own drawings and checks it against the hotel’s published capacity chart, then sets the room the way an experienced events team would, automatically, from the brief.
- The room’s true shapeCurves, angled walls and notches, as built, never boxed into a rectangle.
- Every door and its swingMain entries, service doors and fire exits, so aisles and access stay clear.
- Pillars, air walls and ceilingsEach section of a divisible room, and what stands in the way of a sight line.
- The whole meeting floorPre-function, corridors, lifts and stairs, drawn as one connected level.
- Set like a production team wouldStage off the air walls, screens every seat can see, AV desk in a back corner facing in.
Every recommendation can show its working.
Every figure has a source
Capacities, dimensions and rates carry where they came from and when. What a hotel has not published is marked “on request”, never guessed.
The brief’s numbers hold
If the client asked for 600, Ventara plans for 600. Capacity is always measured with the stage, screens and AV in place.
A tight fit comes with a fix
When a room is tight, Ventara says so plainly and proposes what a planner would try next: another section, a different set-up, another room. The planner decides.
Your meeting space, shown exactly as it is.
Planners on Ventara choose venues by setting their programme on your floor plans. Accurate plans mean your rooms are judged on what they truly hold.
Hotels can join Ventara, keep their rooms and figures right, and answer complete briefs in their own portal.
Your brand on everything you send.
On paid plans, agencies, corporate event teams and hotel groups can put their own logo on every export, so the work reaches the client under your name.
Bring a real brief. Leave with a shortlist you can defend.
We will walk you through Ventara on an event you are planning now. Nothing is sent to any hotel without your say-so.