Venue intelligence for corporate and association planners

Know it fits before you ask.

Every ballroom traced to the metre. Every destination assessed for how delegates travel there. Every catering line priced before a property quotes. Shortlist on evidence.

Open Ventara See how it works The floor plan below is a live traced plan. Try it.
InterContinental Bali Resort — traced floor plan
A traced hotel floor plan inside Ventara, with sessions placed into real rooms.
Live traced plan Hover a floor to lift it · hover any room to see its programme · drag a session from the tray onto a room to place it.
456Floor plans traced by hand from the hotel's own drawings
10,047Individual rooms with measured geometry and capacities
668Hotels across Asia Pacific, Europe and North America
94Cities, each with published capacity evidence on file

Three questions answered before you shortlist.

Ventara establishes the facts a shortlist decision rests on, and records the source for each one, so the recommendation holds up when a client asks how it was reached.

01 — Space

Does the space hold 550 people?

The traced plan, the measured dimensions, the airwall positions and the ceiling height — with your programme placed into the room, so capacity is demonstrated rather than asserted.

Traced from the property's own floor plans. Capacities carry the chart they came from and the date it was checked.
02 — Access

How do delegates reach each destination?

Airlift from every origin market to every potential destination — non-stop availability, carriers, frequency and journey time — assessed before the shortlist is set, so travel burden is a stated factor in the decision.

Live schedules via FlightAware, Google Flights and Aviationstack. Fares stay with your TMC, where they belong.
03 — Money

What will the catering cost?

Food and beverage accounts for around half of event spend. Every meal and break is specified as its own line with its own headcount, time and location, and Ventara identifies which are already covered by a daily delegate rate.

Service charge and city tax applied per property. Packaged and separately priced shown side by side.

Forward the client's brief. Receive a shortlist you can defend.

Ventara reads the brief in the form it arrives and structures it for you.

1

Submit the brief in whatever form it arrived

Forward the client's email with the agenda attached, upload an Excel or PDF, or describe the event aloud. Ventara sets out what it understood from the source, and identifies each fact still required.

2

Assess travel access before selecting a destination

Every potential destination in the brief is retained until you decide. Compare them side by side on delegate access from each origin market, with live schedule data behind every figure.

3

Shortlist against measured space

Place the programme into traced floor plans. Where the conference space fits but the bedroom block exceeds the property, Ventara states the shortfall and proposes nearby properties to carry the overflow.

4

Issue one RFP. Compare like for like.

Every property responds to the same specification, so proposals align. Room nights, meeting space, catering, service charge and tax — presented on one page, in one currency.

The Ventara planner dashboard showing live events at different stages.
Every event, every stage, one workspace.
Budget comparison across shortlisted properties in Ventara.
Proposals compared like for like, inclusive of service charge and tax.
For hotels and convention centres

Receive briefs that are already complete.

Enquiries arrive fully structured — dates, headcount, programme, catering and room block — so your team can assess fit and respond on the first exchange.

List your property

Source on evidence.

Forward a single brief and review what Ventara produces from it. Nothing is sent to a property until you authorise it.

Open Ventara