Your meeting space, shown exactly as it is.
Planners on Ventara choose venues by seeing their event on your floor plans. The more exact your plans, the more confidently they choose you, and the more complete the brief you receive.
Regional leadership summit
- Dates
- 4 nights, arrival Tuesday
- Delegates
- 420
- Peak room block
- 380 rooms
- Flexible dates
- One week either side
- PlenaryCabaret for 420 · stage, 3 screens, AV desk
- Breakouts × 6Classroom for 60–70 each
- Working lunchRounds of 10 · two days
- Gala dinnerRounds for 420 · three stages
Why we ask for your floor plans.
Planners choose rooms they can picture. With your floor plans, we draw each of your meeting spaces to scale, so planners can see your ballroom set for their event and fall for it before they enquire.
An accurate plan shows every room at its best. Your own capacity chart stays the reference, and we check every drawing against it.
What helps us most
- Floor plans of each meeting levelPDF or CAD, whatever your sales team already sends.
- Your capacity chartRoom sizes and capacities by set-up.
- Ceiling heights and divisible roomsWhich rooms divide, and any built-in stage or rigging.
- Photographs of your function roomsSo planners see your spaces at their best.
See the whole event before you quote.
Every brief comes with its calendar: each session, its time, its numbers and the set-up it needs, laid out day by day.
A hotel portal built around complete briefs.
Create an account, claim your property and answer every request addressed to you, all in one place.
Create your account
Sign up in the hotel portal and claim your property. Our team confirms each claim before you get access.
Keep your rooms up to date
See how each meeting room appears on Ventara and send us any changes.
Receive complete briefs
Dates, numbers, the full programme, room block and catering arrive together, so you can quote right first time.
Answer in one place
Read each request in the portal or as a PDF, then reply with your proposal.
Your venue, presented the way you would present it.
Your figures, credited
Capacities and rates appear exactly as you publish them, credited to your hotel.
Set up the way you would
Rooms are shown with the stage, screens and AV in place, just as your events team would set them.
Your brand, on paid plans
On paid plans, hotel groups can carry their own logo on everything they send from Ventara.
Talk to the team building Ventara.
Whether you’re sending plans for one hotel or a whole portfolio, we’ll reply personally.